When selecting an event space to rent for your special event, there are a few key things you need to keep in mind. From capacity considerations and equipment inventory lists, to food costs and location considerations – there’s much to remember before making your selections.
Location matters when it comes to drawing people in. Without people living nearby, getting people through your door may require extra time and money spent on marketing your venue. A strong marketing plan should be put together before opening your doors; identify your ideal client base as well as which types of events and how many guests your venue can host.
Once you know what type of venue you require, the next step should be finding it. Your first task should be locating a place that can host the expected number of attendees as well as meet all safety regulations; amenities like kitchen and bathroom facilities might also be important considerations; additionally if your event requires staging capabilities it should make the list of prerequisites.
Some venues rent only their space and don’t provide additional services such as catering or production; these dry hire venues can help create truly customized events. For example, using one of these marquees as the backdrop for a country festival themed party allows you to customize it according to your own vision for the space.
Other venues will include everything you need in their price. For instance, renting out a room of a castle for your wedding ceremony or using an historic theater as the setting for a dramatic performance can be easily accommodated by certain places. Furthermore, some venues provide event teams who will help plan your big day, providing advice about decor and food selection, photographer or florist recommendations as well as suggesting any necessary services such as table settings.
Apart from renting the venue, it’s essential that you ensure you have sufficient funds available to cover other essential expenses, such as maintenance (if you own a building), food costs and advertising and promotion costs – not forgetting taxes which vary according to state and municipality.
Considering all these details can help you select the perfect venue for your event, ensuring your guests have an unforgettable experience and planning budget accordingly. To gain more knowledge on choosing an event space, read this article from NerdWallet that provides useful tips and information to make planning for an event easier! Good luck and best wishes for any future endeavors!