Venue rental costs can vary significantly based on location and time of year, but with some research you can save money and find an ideal space for planning your dream event. Whether it’s a wedding, corporate gathering, or other gathering – having the right venue makes all the difference in the world.
What factors should you prioritize when selecting a venue?
1. Space layout and functionality.
Having the ideal venue for your event’s layout will make all the difference in how guests engage with one another and the venue itself. More room for tables and chairs means less chance of them feeling crowded or uncomfortable, while ample food and beverage stations give guests more control over their experience, decreasing wait time serving drinks or meals.
2. Consider the acoustics of the space, particularly if you’re holding an outdoor ceremony or reception.
Though not the most important factor, having good acoustics for your ceremony and reception can make all the difference in how guests respond to music or speakers you use. If the acoustics aren’t ideal, consider renting an acoustic stage or placing your event in a venue with acoustical clouds or canopies to improve acoustics and increase its overall impact.
3. Audio Visual Capabilities and Equipment.
If you require a place to set up live video feed, audio recording system or other AV equipment for your event, make sure the venue has these amenities available. It will save you both money and the hassle of having to shop elsewhere for these items.
4. The availability of a set up and clean up crew.
Ideally, you want your venue to provide you with a team for setting up the event and taking down afterwards. This saves time and hassle in the long run, while also making sure your event runs as stress-free as possible on the day itself.
5. What amenities is the venue providing?
If a venue you’re considering offers an abundance of features, such as a dance floor, bar, stage or kitchen, it may be worth paying more to secure it.
6. How Much Parking Is Available?
If your event requires a large number of guests to park at the venue, you should determine if there is enough space. Otherwise, guests will either need to share rides or hire a shuttle bus for transportation.
7. How many events does the venue allow per day?
If you’re hosting multiple events, such as a wedding and party, it’s essential to find out how many are allowed at once. This will determine which spaces in the facility will be available for your party and how much traffic there will be on your special day.